The efficient management of legal records is essential for solicitors’ practices across the UK. Despite the move towards digital systems, millions of paper-based files – such as client legal files, wills, conveyancing and litigation documents – still occupy valuable space in offices and offsite storage facilities. Managing these records is costly, time-consuming and diverts resources from core legal work. Moreover, it can also increase the risk of data breaches and non-compliance.
As the records management partner of choice for the Solicitors Regulation Authority (SRA) as well as a trusted provider for many government departments and regulated businesses, we offer comprehensive and scalable legal records management solutions, tailored to meet your specific needs. Our services ensure secure storage, compliance-driven management, and seamless digital access to critical legal documents. This enables law firms to reduce administrative burdens, reclaim valuable office space, and improve operational efficiency. By adopting these solutions, your practice can refocus on delivering a high-quality client service while ensuring your legal records are secure, accessible and fully compliant with industry regulations.
Partnering with us gives you the peace of mind that your records are expertly managed, so you can focus on what truly matters: serving your clients and advancing your practice.
Our services:
- Seamless collection: We securely collect your paper records, ensuring safe transportation to our storage facility.
- Meticulous indexing: Each legal record is carefully indexed, making it quick and easy for your practice to retrieve what you need, when you need it.
- GDPR compliance: We manage your legal documents’ retention periods, ensuring your practice stays fully compliant with GDPR requirements.
- Instant access: Request records and access real-time information through our user-friendly online portal.
- Scan-on-demand: When you need digital copies, we swiftly convert your physical files into an electronic format, minimising delays and keeping your operations efficient.
- AI enhanced data extraction: We use the latest AI tools to extract data from your records, enabling a deep dive into the contents for quick and accurate access to hidden information.
- AI enhanced data mining: We create rules and algorithms to automatically analyse data and find key information.
Key benefits
- Increased operational efficiency: Leverage our expertise in managing legal records to free up administrative time and space, allowing your practice to focus on client services.
- Enhanced security and compliance: Ensure full compliance with GDPR regulations, with secure storage that reduces the risk of breaches and data loss.
- Cost savings: Reduce costs associated with physical storage and manual record-keeping, allowing resources to be reallocated to critical business areas.
- Improved accessibility: Immediate, secure access to records through digital retrieval, streamlining workflows and reducing delays.
- Seamless transition: Benefit from a well-managed migration process that ensures minimal disruption to your practice’s operations, supported by our project management experts.
- Swift access to key data: Quickly and accurately find important information hidden within your records.
Why choose us?
Robust data security
All our data processes meet Cyber Essentials Plus, GDPR standards, ISO 27001, and ISO 9001 certifications, guaranteeing compliance and security at every step.
Swift efficient access
Documents can be integrated into your case management system and are in a format ready for responding to SARs, as required.
Efficient records management
We handle the collection, packaging, and secure transfer of your records, ensuring compliance at all times whilst reducing admin burden and lowering CO2 emissions.
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